Meeting & Event Rentals FAQ
Check available dates on the room's details page.
Scroll down to the calendar to view available dates and times. Select the start time to submit the online form to make a reservation request.
Reservations for Community Hall must be made and approved 4 weeks prior to the event.
Room rates are based on time and day of the week.
The Board Room is available during library open hours and is $10/hr, or free for non-profits.
Community Hall payment is due in full 4 weeks prior to the event.
Board Room payment is due the day of the reservation.
We accept cash or check made out to Waunakee Public Library. Checks can be mailed to the Waunakee Public Library, 201 N Madison Street, Waunakee, WI 53597. (attn: Events)
Cancellations for Community Hall requested more than 4 weeks before the event date will receive a full refund. Cancellations requested less than 4 weeks before the event date will not be refunded.
Read our full Community Hall Usage Policy.
The library allows outside food and caterers in both Community Hall and the Board Room at no extra cost. For an additional fee, alcohol may be served but not sold in Community Hall.
View our Rental Guide for more details.
Community Hall includes a projector, 5 wireless microphones with stands, Aux/HDMI connection and adapters. For a full list of equipment, view the Rental Guide.
Board Room includes: TV screen and remote, Aux/HDMI connection and adapters, webcam and phone.
Rental times must include any set up and take down time needed. For larger events, day before set up time may be available for an additional fee.
View our Rental Guide for prohibited decorations and more guidelines.
Rental times must include any set up time needed, including testing technology. Tech instructions are provided in the room. For further tech related questions call 608-849-4226.
Renters are expected to bag all trash and recycling, clear tables, and remove any leftovers from warming kitchen. Library staff will remove trash and put away tables and chairs.
Renters must leave the space at the agreed upon end time. Reservations must include the time you need for clean-up.
Community Hall rentals are available during open library hours, as well as after hours on Fridays and weekends until 10pm.
Board Room rentals are available during open library hours.
All outlets in the warming kitchen may be used for crockpots or Nescos etc. To avoid blowing a circuit, only one appliance may be plugged into each wall in Community Hall. Open flames, catering cans, or Sternos are not allowed.